RUNINTHEDARK.ORG
By using the website, you consent to the privacy policy and data practices described in this privacy policy.
Last update: 5th June 2024
Who we are
The organisation responsible for the collection of your data is:
Strive Management, trading as Run in the Dark
Company registered in Ireland. Registration number: 52640
Registered office: 3rd Floor, Styne House, Upper Hatch St, Dublin 2, Ireland
If you have any questions regarding this policy or if you wish to exercise any of your rights concerning your data, please email us at gdpr@runinthedark.org.
This privacy policy relates to our privacy and cookie practices in connection with our website www.runinthedark.org. We are not responsible for the content or privacy practices of other websites (for example, our payment processing partner).
Please read this privacy policy carefully as it contains important information about how we use cookies and, if you sign up to Run in the Dark, how we use and how we will protect the personal data we collect.
Why we collect data
We do not collect any personal data apart from information that you specifically and voluntarily provide to us in the course of: making a customer service query; and signing up to Run in the Dark; registering your interest in volunteering at a Run in the Dark event.
Use of cookies
Cookies are small text files that are placed on your computer by websites you visit. They are widely used to make websites function, or work more efficiently, as well as to provide information to the site owners. We use cookies to enhance your experience on our website. For detailed information about the types of cookies we use, their purposes, and how you can manage your cookie preferences, please refer to our cookies policy.
Use of data processors
We use third-party providers to deliver services such as our e-newsletter, customer service platform, live chat, contact forms, and Run in the Dark online registration. We use standard services from these platforms and do not share your personal data with these third-party providers beyond what is necessary to provide these services. Below is a table detailing the third-party providers we engage, the type of data we collect, the reasons for collection, and the duration for which we retain the data:
| Interaction | Third party provider | Data collected | Why it is collected | How long it is retained |
|---|---|---|---|---|
| Website visitors | Google Analytics, WordPress | standard internet log information and details of visitor behaviour patterns. | to understand things such as the number of visitors to the various parts of the site | 50 months |
| E-Newsletter | GetResponse | statistics around email opening and clicks using industry standard technologies | to help us monitor and improve our e-newsletter | 4 years |
| Live-Chat | Intercom | name, email address (optional) and the contents of your LiveChat session | To allow us to contact you to answer your query | 2 years |
| Email to info@runinthedark.org | Intercom, Outlook | name, email address and the contents of your email | To allow us to contact you to answer your query | 2 years |
| Contact forms | Wordpress; Google Drive; Salesforce | name, email address and the contents of your email | To allow us to contact you to answer your query | 2 years |
| Signing up to Run in the Dark | Third party provider | Data collected | Why it is collected | How long it is retained |
|---|---|---|---|---|
| Online registration for Run in the Dark | Njuko SAS (Siège); Active Sports, Champion Chip; Nifty Events Services; ING Luxembourg SA; pop-up champions | name; email address; mobile phone number | to enable us to contact participants with information relating to the event | 4 years |
| Fastway Couriers; Active Sports; Champion Chip; and Nifty Events Services | name; email address; postal address; mobile phone number | to deliver race pack to the user | 4 years | |
| first aid providers including Dublin Civil Defence; Ambutran; Medical Despatch; Red Cross; Order of Malta; pop-up champions | name; date of birth; emergency contact details; and medical information | in the event a participant becomes unwell during the event | 6 months |
When you register online, the transaction is fully secured and managed by our payment provider Stripe. This is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
Disclosure of Personal Data
Any information that you provide to Run in the Dark is not made available to any third party except for the purposes outlined in this policy and is used by us for the purposes specified when it was collected.
Information that you share with us will be stored and managed by us with the greatest care and security. We never share (rent, sell, or exchange) personal data with third parties for the purposes of allowing them to market products and services to you, notwithstanding the provisions stipulated in this document.
In all cases we endeavour not to hold your sensitive personal data (date of birth etc) longer than is absolutely necessary. We permanently delete and or destroy this when the retention period, listed throughout this policy, has ended.
We may need to disclose personal information if required by subpoenas, court orders, or other legal processes, or law enforcement agencies or other third party agencies, companies and organisations in connection with any legal investigation to help prevent unlawful activity, to protect our property, safety, or to establish or exercise our legal rights, and those of our visitors, clients, or others (including for the purposes of fraud protection) or to such entities in order to comply with any legal obligations.
YOUR RIGHTS
We take your rights seriously. We will respond to any enquiries from you in relation to your personal data, how we process and protect that data with the appropriate level of seriousness and diligence.
To help you, we have summarized below three of the rights the European regulation (EU) 2016/679 – GDPR, provides you in relation to your Personal Data:
• The Right of Access: you have the right to be given a copy of your personal data.
•The Right of Rectification and erasure: you have the right to request incorrect data is updated, or to have your personal data erased.
• The Right to Restrict Processing: you have the right to tell us to stop processing your data. We will still hold your data, but we won’t use it.
Access to personal information
Run in the Dark tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’. If we do hold information about you we will: give you a description of the data; tell you why we are holding it; tell you who it could be disclosed to; and give you a copy of the information.
To make a request for any personal information, please email gdpr@runinthedark.org and list the categories of personal data you would like to access. We will reply to your request within 30 calendar days.
Run in the Dark aims to hold only accurate, complete and up-to-date data. If we do hold information about you, you can ask us to correct any mistakes, or to erase the personal data by emailing gdpr@runinthedark.org.
Changes to Policy
We reserve the right to change or amend this Policy from time to time. We encourage you to check this Policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website. And we will do our best to inform you of the relevant changes.
Governing Law & Jurisdiction
This Policy and all issues regarding our website are governed by the laws of Ireland and are subject to the exclusive jurisdiction of the courts of Ireland.
